Documentation for Administrative ConfTool Users
Guides for everyone who runs an event in ConfTool – with Administrator (Admin), Chair or Assistant user rights. Pick the task you are working on.
New to administering ConfTool?
Start with the User Roles to see who can do what, and keep the Glossary at hand for the terms you will meet along the way. Items marked ★ Pro are only available in ConfTool Pro.
General Information
User Roles
All roles and statuses in ConfTool, how each one is granted, and what it allows.
ConfTool Glossary
All terms and definitions used in ConfTool, from "Abstract" to "Workshops".
Downloading Multiple Files
Download many manuscripts in one go, instead of one file at a time.
Import, Invitations & Bulk Mails
User Import
★ Pro
Transfer users and reviewers into ConfTool from a spreadsheet, instead of typing them in.
Sending Invitations
★ Pro
Create and send invitations to authors, reviewers, PC members or participants.
Sending Bulk E-Mails
Reach a whole user group at once – authors, reviewers, participants and more.
Submission & Reviewing
Assigning Reviews
Match submissions to reviewers and PC members – manually or automatically.
Review Results & Acceptance Status
Inspect the review results and decide which contributions are accepted.
Assigning Persons to Tracks
★ Pro
Assign chairs, reviewers and topics to tracks, sub-conferences or workshops. Requires the Track-Chair Module.
Conference Program
Create the Conference Agenda
Build sessions and time slots from the accepted contributions.
Virtual / Hybrid Conferences
★ Pro
Run an event online or in hybrid form, with video links in the agenda.
Data Export for the Proceedings
Export contribution data to produce the conference proceedings.
Browsable Copy of the Session Overview
★ Pro
Generate an offline, browsable version of the conference agenda.
Attendees & Badges
Creating Badges and Lists
Produce name badges and the official list of participants from your data.
Using the Front Desk Feature
Check participants in on site, note arrivals and handle special cases.
Explore More Documentation
User Documentation
For authors, reviewers and participants
Configuration Documentation
Setting up modules and options
Organizer Documentation
Planning and running the conference
Technical Documentation
Installation and server topics
Support Forum
Ask questions and browse answers
Demo Installations
Try ConfTool for free
Have comments or feedback? We are happy to hear from you at info@conftool.net.