Topic: How to download final papers sorted by session

Can final papers be downloaded in a way that allows sorting them by session?
For example, this could be used to distribute them to the rooms of the event.

Currently, there is no filter by session for the downloads in ConfTool.
Most events have quite a lot of sessions, so filtering them to export files session by session would probably be rather inefficient.

However, the Generated Filename option can help you to get a list of all downloads listed by session name or ID.

Step 1: Configure the generated file names
Please go to:
Overview => Settings => Main Settings for Abstract and Paper Submission

In the section Defaults for Uploads and Downloads, adjust the Compose Format of Generated Filenames.

For instance, you can select the following pattern:

Session Location / Venue
Session Short Title
Position in Session
Paper Title

This ensures that the session information becomes part of the file name (see image 1).
You can update the generated file name at any time. Please refer to the note at the end of the section for more information.

Step 2: Open the list of submissions
Please go to:
Overview => Manage Submissions and Reviews => List of Submissions

Select the submission you want to download, for example by filtering for accepted papers and the final submission version (see image 2).

Step 3: Download all files
Hover over Related Functions and select Save All Files as ZIP Using the Current Filter (see image 3).

You will receive one ZIP file containing all PDFs.

Important note
After completing the download, you can change the generated filename format back to its previous setting at any time. The generated filename format is also used in other areas, for example for links in the conference agenda.

See also
https://www.conftool.net/ctforum/index.php/topic,269.0.html