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ConfTool Support Forum
Use of ConfTool
Scheduling of the Agenda
How to transfer the ConfTool agenda to Sched
Topic: How to transfer the ConfTool agenda to Sched (Read 4631 times)
We are using the conference schedule software Sched (sched.org) and are wondering how we can import the ConfTool agenda to that software? Furthermore, can we also import speakers or moderators to Sched?
We have create a special export that can be used to facilitate the import into Sched.
Please download the import template from sched.org (see images 1 & 2).
Please go to the ConfTool export page, enable the “expert options” by clicking on the cogwheel in the bottom navigation bar and then use the export called “
Export Formatted Schedule
” with the default settings (see image 3). Please use the Excel export format.
Now comes the tricky part: As Sched requires using exactly the template file with all headers (i.e., do not delete any lines at the top of the template table provided by Sched), the data of the columns have to be copied manually from the ConfTool export to the template provided by Sched. However, this takes only a few minutes. Please do not copy or change the header lines.
We recommend the following column assignment:
ConfTool Column Name
Sched Column Name
Remark
session_ID
ID
session_title_combined
Title
You can also use the columns session_short or session_title if preferred
session_public_visibility
Published?
Alternatively, you can use "Y" or "N" for all columns, depending on your requirements.
session_start
Start Date & Time
session_end
End Date & Time
session_room
Venue
Session_room_info
Physical Address
Optional!
type_track_title
Type/Track
Depending on your requirements you might also use other columns like the topics etc.
session_topics
Sub-Type
See above
description
Description
chairs
Moderators
authors
Speakers
discussants
?
Maybe use the Artist column and rename it in Sched later.
Additionally, you can also use the following imports if you want to add more information to the authors, chairs etc.: Export the “
Index of Authors
” for all
accepted submissions
(see image 4) and import the name, email and organization to the list of speakers in Sched.
Furthermore, export the
moderators
(your session chairs) by using the “Export Registered Users” with the filter “Only Users With Status” and set it to “Moderator” (see image 5) and copy this data to import a list of moderators in Sched.
These imports can be done via the tab “Directory” in Sched.org (see image 6).
Hint
:
Please note that every user from ConfTool (author, chair, discussant, and participant) will be counted as participant in Sched for (your pricing plan for Sched might include fees per participant).
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