Topic: Invitation of participants to single events free of charge  (Read 82255 times)

We want to invite several participants to some of the social events free of charge to honor the functions they have served so far in our organization.

You have several options.

The first possibility is to create a new item identical to the item available to all participants but without costs and hidden from normal participants.
Therefore it will be displayed on the registration pages to admin users only.
Choose this option if you plan ahead and if you do the registration in lieu of the invited persons.

Please go to:
Overview > Settings > Manage Events and Items
and choose the item you wish to create a ‘secret’ option for and click on “Copy item and use for new Event/Item”.

Keep all the settings, except:
Choose for the section Price Category “no costs apply”.
Choose for the section Visual style of the Event “Hide in registration form (this event is not available to normal users)”.

During the registration process that you do as an admin in lieu of the participant, this item will appear, but the item will not be displayed to normal participants.

The second possibility is to create a credit note for the corresponding events. Use this option if the persons have already registered themselves or payments have already been made.

Open the list of all participants here:
Overview > User and Participant Management > List of All Registrations for Participation

Select the corresponding participant and choose “Edit registration” in the right column.
In the section “Extra Fee or Credit (only visible to admins and assistants)” enter the credit as a negative value. Don’t forget to choose the correct VAT rate.