Topic: Invitation of participants to single events free of charge  (Read 87164 times)

We want to invite several participants to some of the social events free of charge to honor the functions they have served so far in our organization.

You have two options.

The first option is to create a new item identical to the item available to all participants but without costs and hidden from normal participants.
Therefore it will be displayed on the registration pages to admin users only.
Choose this option if you plan ahead and if you do the registration in lieu of the invited persons.

Please go to:
Overview => Settings => Manage Events and Items
... and choose the item you wish to create a ‘secret’ option for and select “Copy Entry for New Event/Item” (see image 1).

Keep all the settings, except:
For the option "Price Category" choose the setting "No costs apply".
For the option "Visual Style of the Event/Item" choose the setting "Hide on registration form (this event/item is neither visible nor available to normal users)" (see image 2).

During the registration process that you as an administrator perform on behalf of the participant, this item will appear, but the item will not be displayed to normal participants.

The second option is to enter a credit for the corresponding events.
Use this option if the persons have already registered themselves or payments have already been made.

Please be aware that your ConfTool installation comes in one of two modes:
Different invoicing modes of ConfTool Pro 

Depending on the mode, your options will be different.

Enter a Credit in MODE A
Open the list of all participants here:
Overview => User and Participant Management => List of All Registrations for Participation

Select the corresponding participant and choose “Edit Registration” in the right column (see image 1).
In the section “Extra Fee or Credit (only visible to admins and assistants)” enter the credit as a negative value.
Don’t forget to choose the correct VAT rate (see image 2).

Enter a Credit in MODE B
Please edit the corresponding transaction for the participants who you want to invite to single events free of charge:
Overview => User and Participant Management => List of Transactions (Invoices)

Search for the transaction, e.g. by entering the user's name, and in the column "Action" click on "Edit Transaction".
You can now either enter a 100% discount for the event or
scroll down to the section "Extra Fee or Credit" and enter a corresponding negative amount to compensate the fee for the event.
Don’t forget to choose the correct VAT rate (see image 3).