Topic: Track-Chair-Module: automatic assignment of submissions to reviewers/PC members  (Read 62477 times)

We are using ConfTool Pro's Track-Chair-Module and we want newly submitted abstracts to be automatically assigned to all reviewers (or program committee members) of the corresponding track.

This post explains how NEW submissions will be automatically assigned to all reviewers of a conference track. This guide only will work if you have the Track-Chair-Module installed.
If you want to know how all submissions can be assigned automatically once the phase for submissions is over, please take a look here: https://www.conftool.net/ctforum/index.php/topic,39.0.html

To enable the automatic assignment, please go to:
Overview > Settings > Main Setting for Paper Reviewing

Enable the expert settings on the bottom of the page.

The section “Automatic Assignment of Submissions” now appears.

Choose “Assign all submissions to all reviewers from the same track” from the drop-down list, if you want all reviewers to be automatically assigned all new submissions of their track.

Please be aware that if you choose this option that ALL new submissions of this track will be assigned to ALL reviewers of the track!

Choose “Assign all submissions to Program Committee (PC) members of the same track”, if you want all new submissions to be automatically assigned to all PC members of a specified track. PC members have the same user rights as reviewers, plus they are involved in the acceptance decision process (e.g. in the online forum).

The reviewers (or program committee members) will receive a notification e-mail for each new submission if the corresponding setting is enabled in:
Overview > Settings > E-mail Settings