Topic: How to transfer the ConfTool agenda to Sched  (Read 783 times)

We are using the conference schedule software Sched (sched.org) and are wondering how we can import the ConfTool agenda to that software? Furthermore, can we also import speakers or moderators to Sched?

We have create a special export that can be used to facilitate the import into Sched.
  • Please download the import template from sched.org (see images 1 & 2).
  • Please go to the ConfTool export page, enable the “expert options” by clicking on the cogwheel in the bottom navigation bar and then use the export called “Export Formatted Schedule” with the default settings (see image 3). Please use the Excel export format.
  • Now comes the tricky part: As Sched requires using exactly the template file with all headers (i.e., do not delete any lines at the top of the template table provided by Sched), the data of the columns have to be copied manually from the ConfTool export to the template provided by Sched. However, this takes only a few minutes. Please do not copy or change the header lines.
    We recommend the following column assignment:

    ConfTool Column Name 
    Sched Column Name 
    Remark 
    session_ID
    ID

    session_title_combined
    Title
    You can also use the columns session_short or session_title if preferred
    session_public_visibility
    Published?
    Alternatively, you can use "Y" or "N" for all columns, depending on your requirements.
    session_start
    Start Date & Time

    session_end
    End Date & Time

    session_room
    Venue

    Session_room_info
    Physical Address
    Optional!
    type_track_title
    Type/Track
    Depending on your requirements you might also use other columns like the topics etc.
    session_topics
    Sub-Type
    See above
    description
    Description

    chairs
    Moderators

    authors
    Speakers

    discussants
    ?
    Maybe use the Artist column and rename it in Sched later.
  • Additionally, you can also use the following imports if you want to add more information to the authors, chairs etc.: Export the “Index of Authors” for all accepted submissions (see image 4) and import the name, email and organization to the list of speakers in Sched.
    Furthermore, export the moderators (your session chairs) by using the “Export Registered Users” with the filter “Only Users With Status” and set it to “Moderator” (see image 5) and copy this data to import a list of moderators in Sched.
    These imports can be done via the tab “Directory” in Sched.org (see image 6).

Hint:
Please note that every user from ConfTool (author, chair, discussant, and participant) will be counted as participant in Sched for (your pricing plan for Sched might include fees per participant).