Informing reviewers via bulk mail

You intend to inform reviewers about the papers to be reviewed by using the bulk mail function.

How do you proceed?

Two remarks first:

1. Make sure that you have assigned the submissions to the reviewers first.
For more detailed information regarding the assigning process please see:
http://www.conftool.net/en/administrator_documentation/assigning_reviews.html

2. After having completed the assignment of papers to reviewers please activate the reviewing phase. Please go to:

Overview => Settings => Conference Phases and Deadlines

The setting is called "Reviewing phase: PC members and reviewers can access the submitted contributions assigned to them for review"
Now reviewers will get access to the papers to be reviewed.

For informing the reviewers you use the bulk mail function.
Please go to:

Overview => Bulk E-mails => Send E-mails to Reviewers

to send them an e-mail with all the information required for the review process, including the deadlines.

You can and should also send them their user names in this e-mail.
Please note that you can only send them their passwords, if they have not logged in yet, otherwise the passwords are already encrypted and they will see a hint text and a link to the "Lost Password?" page.

You can also use this function to remind the reviewers who have not completed their reviews shortly before the deadline.

For more detailed information on how to use the bulk e-mail function please refer to:
http://www.conftool.net/en/administrator_documentation/bulk_e_mails.html