Conference Agenda

Overview and details of the sessions of this conference. Please select a date or location to show only sessions at that day or location. Please select a single session for detailed view (with abstracts and downloads if available).

Session Overview
TF04: Community, governance & new audiences
Thursday, 07/Jun/2018:
9:00am - 10:30am

Session Chair: William J. Nixon, University of Glasgow
Session Chair: Kathleen Shearer, COAR - Confederation of Open Access Repositories
Location: Ballroom C

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Taking the Temperature of Health Sciences IRs: A Survey and Analysis of Medical Schools’ Institutional Repositories

Lisa A. Palmer1, Dan Kipnis2, Ramune K. Kubilius3

1University of Massachusetts Medical School, United States of America; 2Rowan University, United States of America; 3Northwestern University Feinberg School of Medicine, United States of America

Background: The proposal authors are health sciences librarians from three different medical schools who are conducting a survey of institutional repositories (IRs) in medical libraries and academic health centers. This presentation will highlight survey findings, identify challenges of sustaining open repositories for the health sciences community, and pinpoint trends in the medical and non-medical IR landscape.

Problem: The purpose of the authors’ research study is to establish a snapshot view of the institutional repository landscape specific to medical schools and academic health centers. We hope to gain a deeper understanding of the role, characteristics, and future plans of IRs in this setting, and share these findings with the wider repository community.

Approach: We submitted a 22-question REDCap survey to member libraries of the Association of Academic Health Sciences Libraries (AAHSL). AAHSL was chosen as the survey group because its member libraries serve the accredited U.S. and Canadian medical schools belonging to the Association of American Medical Colleges (AAMC). The survey opened on December 7, 2017 with data collection to continue through January 8, 2018.

Conclusions: Results will be analyzed in early 2018 and findings will be highlighted in this presentation.

Are we there yet? Sustaining enthusiasm and powering the repository road trip

Jen Wynne Green

Dartmouth College Library, United States of America

Like a road trip, building and sustaining an open repository is rich with anticipation, road maps, detours, persistence, perseverance, and finally, a deep sense of accomplishment for weathering the experiences and reaching a destination. Dartmouth’s repository road trip has been long and winding, but in 2017 the Library launched Open Dartmouth: Faculty Open Access on Digital Commons. After a long journey, this seemed like the primary destination, but like most road trips, the destination was the start of the next journey: sustaining growth and participation to continue to build this valuable open resource.

Road trips offer time to better understand passengers involved in the journey. Dartmouth’s repository road trip revealed that faculty wanted a repository that could be populated and sustained without their participation, and the Dartmouth Faculty Open Access Policy itself reflects this. While this policy detail could be a roadblock, instead it served as a reason to seek and advocate for resources to power and sustain the journey through innovative services such as 1science. This presentation will reveal how an alternate route led to the discovery of 1foldr Data from 1science, which is providing the turbo fuel needed to power the next leg of Dartmouth’s repository road trip.

Barriers to Openness: The Experience at an IGO

Stuart K. Tucker

World Bank

The World Bank is the world’s preeminent development research and knowledge producer. With offices and project operations throughout the world, the Bank works directly with governments to produce development results that spread prosperity and reduce extreme poverty. The lessons from this project work and advisory research are valuable to the global commons.

The World Bank’s Open Knowledge Repository has witnessed 17 million downloads of its documents since its launch in April 2012. During the lifespan of this open repository, several challenges have been faced, and some barriers to openness persist. Despite a longer mandate for Open Data, less progress has been achieved. This lightning talk identifies the key barriers to openness (both internal and external) faced by an international governmental organization.

The existence of Open Access and Open Data mandates does not guarantee inevitability and sustainability. Even the bandwagon of success can be slowed or toppled without attention to key barriers that persist.

Management of Open Institutional Repositories for growth and sustainability



Open Institutional Repository (OIR) is a platform for preserving and creating visibility of research publications, this has made many institutions to key into OIR development. In Nigeria, many institutions have adopted it as a platform for preserving their research output and enduring heritage, the excitement with which institutions embrace it, is sometimes dulled by the attitude of researchers and authors in submitting content. Content management has been a major challenge facing OIR development, a look at the content of repositories in Nigeria shows that the growth rate of the repositories is not encouraging. With the volume of research carried out within these institutions as shown by research gate, one expects the growth rate of OIR to be in tandem with research gate reports. This study is therefore an attempt to identify the challenges of content submission and archiving. Four research questions will guide the study.

. The sixteen Institutional repositories in Nigeria captured in the Directory of open access repositories (OpenDOAR) will be covered. Interview, questionnaire and observation checklist will be used in data collection; From the findings the study the researchers will develop a conceptual framework for successful archiving and management of OIR content to ensure sustainability.

The hunt for elusive post-prints

Mariya Maistrovskaya, Sean Xiao Zhao

University of Toronto Libraries, Canada

The Canadian Tri-Agency Open Access Policy on Publications in effect May 2015 presented federal grant recipients with a challenge of incorporating open access compliance into their research workflows. The policy requires that funded articles be made publicly available either in an OA/hybrid journal or via an institutional/subject repository.

While the University of Toronto, like many others, felt well prepared to help faculty meet this requirement with existing infrastructure (institutional repository) and staff expertise (copyright, scholarly communications, etc.), it soon became obvious that the “green” route had its challenges. One of the key self-archiving bottlenecks turned out to be the availability of post-prints/accepted manuscripts - the version of a paper that publishers more often permit for deposit but one that authors don’t tend to keep.

This presentation will highlight some of the ways we are tackling this issue at the University of Toronto, from individual post-print requests to autosearches in journals that make post-prints available, from batch OA search scripts to an integration with a Canadian publisher that deposits post-prints directly into the repository. Not all of these strategies have been equally successful, and we will discuss their benefits and limitation as well as ideas for moving forward.

Learning about a Sustainable Repository Services Model the hard way

Amanda R Lehman

University of Wyoming Libraries, United States of America

At the University of Wyoming Libraries Digital Collections Office (DCO) we have shifted from a consortially supported Islandora repository, to having a contract developer for support and expansion, to having no outside support for development work. In order to be a good open source outfit we need a dedicated developer (Fallaw, 2016). This is not a staffing line that currently fits into anybody’s budget at our library so we can no longer guarantee our product’s function and relevance (sustainability). We are now looking at planning for vendor support, regional partnerships, as well as considering incoming community products from the Islandora Enterprise Project. The DCO has other vendor relations as a model as well as an incoming library reorganization to manage so we are trying to document …everything.

Depending on the theme(s) that I end up grouped with, I’d love to talk about our planning process, lessons learned from an early career librarian coming into a growing digital department, and/or working with our 3 current repositories (2 Islandora, 1 Digital Commons) to aggregate our materials in the right places for special collections content, research data, and other scholarly output of our university.

Building the Future Together: AtoM3, Governance, and the Sustainability of Open Source Projects

Dan Gillean

Artefactual Systems

Access to Memory is a web-based open source application for standards based description and access. AtoM was first released in 2008 and much of the codebase is now relying on deprecated frameworks and libraries – and at the same time, new standards and technologies are changing how our profession approaches description and access. Currently Artefactual Systems, a Canadian based company, uses a services model to support the project. Artefactual is looking ahead to AtoM3, and considering building a linked data driven platform for archival description and access. As we consider AtoM's next generation, we are also examining governance and maintenance models to sustain the project and better empower our user community as Artefactual wasn't originally intended to be AtoM's organizational home. This presentation will offer some thoughts on existing open source project governance models, challenges, and possibilities for the future. How do we ensure community engagement and project sustainability over time?

Sustainable development of open source systems for production, dissemination and archiving of digital documents – experiences from the Czech Republic

Martin Lhotak

Library of the Czech Academy of Sciences, Czech Republic

Development of Kramerius open source system for digital library was initiated by the National Library of the Czech Republic. First version was released in 2003, six year later in 2009 Library of the Czech Academy of Sciences become the guarantor of the development and Fedora was used as repository for Kramerius system. Currently is Kramerius operated by almost 40 biggest Czech libraries and provide access to 150 million of pages. In 2013 was by the same team of developers released ProArc, which is system serving for digital document production and currently is under development system ARCLib, which is solution for long term preservation. Presentation will describe 15 years long way of organizing and funding of development of these open source systems, which gives to its users complex solution for digital documents from production and dissemination to archiving

UVA and Open Source Repositories: Retrospective 2018

Ellen Ramsey

University of Virginia, United States of America

In 2010, UVA was an early adopter of Hydra/Fedora repository solutions. By 2014, it was time for more than just a code refresh. In 2018, we now have multiple modular repository parts, some more open source than others. This is not your grandparents' repository. We have had successes (student deposits as graduation requirements, one-stop searching, consistent branding), some failures typical of early institutional repositories (if you build it, they might not come), and some promising experiments (modular containers for different content types, persistent identifiers for both works and authors). In 2016 we relaunched our then-Hydra/Sufia “LibraETD" repository and rolled out LibraData (built on Dataverse) as our modular data container. In 2017 we launched the Samvera/Sufia “LibraOpen" to better address the emerging open scholarship needs of University authors. As we continue to assess existing modular services and add new ones such as library publishing in 2018 and software preservation to come, we would like to share our experiences and metrics, learn about how other experts are managing and enhancing what they offer, and keep investing in community solutions relevant to the needs of institutions like ours.

OpenAIRE Guidelines version 4.0: new metadata application profile for Literature Repositories

Pedro Principe1, Jochen Schirrwagen2

1University of Minho, Portugal; 2Bielefeld University, Germany

The OpenAIRE Guidelines for Literature Repository Managers 4.0 provide orientation for repository managers to define and implement their local data management policies according to the requirements of the OpenAIRE Infrastructure.

The new version of the Guidelines, according to the expansion of the aims of the OpenAIRE infrastructure, has a broader scope and are intended to guide repository manager to expose to the OpenAIRE infrastructure not only European Commission (EC) funded publications, but also other Open Access publications, regardless of their funding. With the implementation of these Guidelines, repository managers will not only be enabling authors who deposit publications in their repository to fulfill the EC Open Access requirements, and eventually also the requirements of other funders with whom OpenAIRE cooperates, but also incorporating their publications into the OpenAIRE infrastructure for discoverability and utilizing value-added services provided by the OpenAIRE portal.

This 4.0 version introduces the following major changes: i) an application profile and schema based on Dublin Core and DataCite; ii) support of identifier schemes for authors, organizations, funders and scholarly resources.

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