Conference Agenda

Session Overview
24x7 presentations 4: Institutional Publications Repositories and beyond
Friday, 30/Jun/2017:
9:00am - 10:30am

Session Chair: William J. Nixon, University of Glasgow
Location: Ballroom C
Hilton Brisbane


Curating, But Still Not Mediating

Jim Ottaviani, Amy Neeser

University of Michigan, United States of America

At OR2016 we suggested that the OR community “stop mediating data deposits.” At that time, the University of Michigan Library was in a pilot phase of our data repository service. A year later, and with over 50 data deposits in Deep Blue Data, we can draw some conclusions about whether this strategy works, share what we’re doing about the cases where it doesn’t, and offer our views on where we think our repositories are headed in terms of adoption, mediation, uptake, and yes, curation.

Home and Away: Exploring the use of metrics in Australia and the UK, with a focus on impact

Jo Lambert1, Robin Burgess2

1Jisc, United Kingdom; 2The University of Sydney, Australia

The use of metrics is increasingly important within the field of repository management as assessing bodies like REF (in the UK) and ERA (in Australia) demand evidence of the impact of publicly-funded research. Institutions need to showcase their research and demonstrate its impact in the wider community. Bibliometrics, altmetrics, COUNTER… These are terms that are regularly used in the context of tracking and demonstrating repository usage and impact. But what do they really mean, what do they entail, and how can we truly exploit their capabilities – both at an organizational, national and international level? This paper aims to describe approaches to gathering, analyzing and reporting usage data and metrics whilst comparing and contrasting Australian and UK perspectives.

The session will outline the UK and Australian national context, discuss tools and services being used to gather and analyse various metrics and describe approaches to tracking, measuring and demonstrating impact. Specific case studies from universities in Australia (The University of Sydney) and the UK will describe how metrics are being used to measure and benchmark performance and to support Open Access advocacy.

A comparison of approaches will highlight opportunities for international collaboration and cooperation.

Uniform metadata for Finnish repositories

Jyrki Ilva, Esa-Pekka Keskitalo, Päivi Rosenström, Tanja Vienonen, Samu Viita

National Library of Finland, Finland

The presentation deals with the results of a national project aimed to provide comprehensive metadata recommendations for Finnish institutional repositories. The current situation is far from optimal, as the repositories are using Dublin Core in different ways, sometimes even within a single repository. This is partly due to the lack of proper easy-to-understand instructions, but there are also deeper inadequacies in the Dublin Core format itself. These issues become apparent when the metadata is aggregated into other environments. Therefore, the solutions proposed by the project will have to satisfy the needs of major national and international aggregators reusing the metadata for various purposes.

Isomorphic Pressures on Instutional Repositories in Japan

Jennifer Beamer

University of Hawaii at Manoa, United States of America

A variety of IRs have appeared in the past two decades, some as responses to the pressures on the economic model of scholarly publishing, and others as a result of the natural evolution of scholarly communication in some disciplines. In 2003, Japanese Universities started their first system of IR. Since then, over the past decade, more than 300 Japanese universities and research institutions have set up repositories and the number of full-text items on repositories has exceeded one million. The purpose of my research is to examine how Japanese institutions have developed and maintained successful IR’s. This qualitative research will use the lens of Institutional Isomorphism (II) as expressed by DiMaggio and Powell (1983). II is the similarity of processes or structures between organizations, and how they are a result of imitation or independent development under similar environments and pressures (Greenwood, 2008, p.15 - 17). Collecting data via interviews at five institutions (the IR Managers) involved with IR development at Japanese institutions, may reveal noticeable patterns or regularities of IR development. A comparative case study approach will be used to provide a detailed account and cross-case analysis of IRs.

The role of the repository in increasing the reach and influence of research

Belinda Tiffen1, Kate Byrne2

1University of Technology, Australia; 2Symplectic, United Kingdom

What impact does depositing your publication or data in a repository have on its reach and influence? To what extent are repositories truly playing a role in increasing the visibility of the expertise within their institution? In this session we’ll present the findings from a study that looked at content published by University of Technology Sydney (UTS) scholars, and compare the extent to which content hosted in the repository reaches a wider audience, as opposed to that which is only hosted on the publisher site.

To perform this analysis we will look to a range of bibliometric and qualitative indicators - usage, citations, altmetrics, and discussions with the authors themselves to help better determine why an item has or has not had influence beyond the academy.

UTS will share their experiences of encouraging scholars to deposit their content, and reflect on their core aims with regards to repository development and engagement activities.

Scholarly Identity and Author Rights: guiding scholars as they make choices with their scholarly identities in a messy world

Jen Green

Dartmouth College Library, United States of America

This presentation will provide an overview of Dartmouth College’s approach to creating outreach and teaching moments focused on helping scholars understand how to manage their scholarly identity online. Librarians within Dartmouth’s Scholarly Communication, Copyright, and Publishing Program provide expertise through consultation and education programs which enable researchers, scholars, writers, and artists to increase the visibility of their work in a way that makes sense to them in their own contexts. We offer guidance and advice for a diverse community in making the best choices in a field very crowded with options, both from non-profit and commercial entities. The presentation will provide examples of the types of programs and consultations services offered as well as the impact these approaches have had on Dartmouth’s scholarly community.

The University of the Philippines Baguio Faculty Research Database: starting a university repository

Cristina Borja Villanueva, Jay Mendoza Mapalo

University of the Philippines Baguio, Philippines

The University of the Philippines Baguio is located in the Cordillera, home to several ethnolinguistic as well as sub-ethnolinguistic groups. Over the years, the University has been at the forefront of research that documents the economic, social, political, cultural, historical aspects of the lifeways of the Apayaos, Bontoks, Ibalois, Ifugaos, Kalingas, Kankana-eys, and Tinguians. Members of the academe have produced articles that have contributed to the improvement of the conditions and better understanding of these groups. In 2012, through the initiative of the Chancellor, work has started to collect, abstract, and make these research accessible online through the Faculty Research Database. The Database was developed using an open source software. An aim of the creation of a database is to make research produced accessible to the wider public. This project was a form of giving back to the indigenous communities. The Database is currently accessible through the University’s website. To date the database has more than 500 titles, and the number is growing. This paper will present and discuss how the database was created and sustained to support of the University’s aim of sustaining its niche in Cordillera research.

Crosswalks, mapping tables, and normalisation rules: when we don’t even share the same vocabulary for authority control

Deborah Fitchett

Lincoln University, New Zealand

Institutional repositories typically make it easier for users to type in new metadata than to look up a standard vocabulary. To provide browse functionality, repository administrators often create ad hoc systems of authority control.

Integrating with external systems both highlights and compounds the problems with this approach. An external system harvesting from multiple repositories might deduplicate records, or filter results based on access rights: difficult when each repository has a different local standard. On the other end of the process, repositories sourcing records from external systems must carefully ‘map’ key fields and terms. Even then, local authority control is likely to suffer when confronted with inconsistent capitalisation of a standard subject vocabulary or wildly varying forms of author names.

This presentation will take as a case study the Lincoln University flow of metadata from research information management system to institutional repository to library discovery system and open repository aggregators. It will cover challenges we encountered including author names, ANZSRC keywords, item types, departments, and Creative Commons licence names, and offer practical solutions towards improving how our systems talk to each other.

Open Access Policy of the Open University of the Brazilian National Health System


1UNIVERSIDADE DE BRASÍLIA, Brazil; 2Open University of the Brazilian National Health System

Presents the Open Access Policy of the Open University of the Brazilian National Health System (UNA-SUS), a system bound to the Brazilian Ministry of Health, that operates with the exchange of experiences and sharing of health educational resources. The Policy stablishes guidelines to ensure the provision and use of educational resources, respecting the moral rights of the author. Steps and models of documents formulated in its development are detailed to enlighten concepts related to authors’ rights; stablish guidelines and procedures to the management of authors’ rights, contemplating from production to publishing of educational resources in ARES; and present the templates of documents to be embraced by the institutions of the UNA-SUS Network.