Standard User Roles

ConfTool User

Every person registered with the ConfTool system is a ConfTool user. An user account is necessary to access any facility of the system. At time of registration, the user has no particular status, i.e., he is neither participant, author nor reviewer.

Author

Every user who submits a contribution in ConfTool gets the status author. He can access his contribution, revise his submission until the deadline and after the review phase he has also access to the results of the reviews. Finally he is able to submit the final version, if his contribution was accepted.

Co-Author (ConfTool Pro)

If an author lists the e-mail address of an already registered ConfTool user as  one of the co-authors, this person automatically gets the status co-author in ConfTool Pro. This makes it easier to find out, where reviewers might have conflicts of interest. Co-authors can also get copies of e-mails sent to the main author, e.g. about the notification of acceptance.

Presenter (ConfTool Pro 2.2)

Each submitting author of an accepted contribution is listed as "Presenter" in ConfTool Pro. This allows you to check which author is already registered for conference participation.

Participant

Every user who registers for conference participation in ConfTool gets the status "Participant". He can access his invoice and payment status.

Member of the Program Committee (PC)

Program Committee members can also enter reviews and bid for papers like reviewers. Furthermore they have access to the discussion forum. Here they get an overview of all contributions with the results. Papers where they have a personal conflict of interest are not shown.

They can enter comments to the contributions and vote for or against acceptance.

Reviewer (ConfTool Pro)

Reviewers can review contributions that were assigned to them.

They also have access to the “bidding” for papers, where they can indicate, which contributions they would like to review, where they feel not so comfortable or if they have a personal conflict of interest.

Meta Reviewer (ConfTool Pro)

Meta reviewers are expert reviewers who have access to all other reviews of those submissions they were assigned to. They can also see, who was assigned for review for the according submissions.

Usually their role is to summarize the reviews of the other reviewers and to supervise the review process of these contributions. They can for instance remind the other reviewers of their duties, if their review is late or too superficial.

You have to enable Meta-Reviews in the Main Setup to use this option in ConfTool Pro 2.0 or later.

Users with Administrative Rights

Conference Administrator

A user with the status Conference Administrator (Admin) has full access to all parts of ConfTool.

He can log in as any other user. This is sometimes useful to assist other users and to test the settings of your ConfTool installation.

Conference Assistant (ConfTool Pro)

The Conference Assistant (Assist) plays an important role for the participant registration and the processing of payments.

He has access to all users, can create new users (like pc members), and register users for conference participation. Furthermore, he can access the registration and billing data of all participants and enter the payments that were received.

The assistant can also send bulk mails and export the user and participant data, e.g. to create badges.

The assistant has no access to submissions and reviews.

Chair of the Program Committee (ConfTool Pro)

The Chair has access to all submissions, all reviewers and all review results. He can also assign contributions to the reviewers and decide which papers are accepted and which are not.

Conference Chair (ConfTool Pro)

The Conference Chair (ConfChair) has the same options as the program committee Chair, but he can also access the user and participant management. He can create new users, send bulk mails and export data related to the submission process.

However, the Conference Chair has no access to payment details and the ConfTool settings.

Front Desk / Registration / Student Volunteer (SV)

The “Front Desk” user has access to users and participants stored in ConfTool. This user status is often used for people who work at the registration desk like student volunteers.

They have access to the list of all users and also all participants including their invoices. They have no access to the payment details, like credit card data, this is restricted to assistants and administrators. 

They can note the arrival of participants in ConfTool and store if they want to appear on the official list of participants and if they signed the participation confirmation form (useful if they haven’t paid, yet).