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Evaluating the Review Results and Setting the Acceptance Status of Submissions

After the review process, the acceptance status of all submissions has to be decided by the chairs and the program committee (PC) of the conference. As this decision is (often) based on the results of the reviewing process, this can be done on the page "Results of the Reviewing Procedure" (short: "Review Results").

This page shows a list of all submissions.  Please use the filter options to refine the list. Click on the titles in the list header to change the order of the table.

 

Screenshot: "Results of the Reviewing Procedure". Click on image to enlarge.

The columns show the following data:

  • Points are the average of scores received by the different reviewers. The color indicates the score; it ranges from green (positive result) over yellow to red (negative result).
  • Reviews shows the number of reviews received vs. the total number of reviewers assigned. For example: 3 / 4 stands for "3 reviews received" of "4 reviewers assigned".
  • Span is the range between the lowest and the highest score given by the reviewers. If the span is high, the submission might have to be re-discussed by the reviewers or the program committee. You may use the "PC online forum" of ConfTool Pro for this task. Please use the filter options to limit the display of submissions with a high span.
  • Contribution Title shows title and type/track of the submission. Click on a title to view details of a contribution and reviews received.
  • Authors lists all authors and the submitting author of the contribution.
  • Acceptance Status shows the final decision of acceptance. It is “On hold” first. Please select the according status from the select box when a decision about a submission has been taken. The final status will not be shown to the authors before the according "phase" is enabled. Please use the bulk mail functions of ConfTool to inform authors and co-authors about the results.
    In ConfTool Pro you can edit and create new acceptance status in the back office, change the message of acceptance shown to the authors and set many more parameters.
  • Session / Forum (ConfTool Pro) displays the results of the discussion of the PC online forum with the average vote and the number of comments made by the PC members. You can read the comments if you click on the line.
    After a contribution was accepted, you can select in which conference session a contribution will be presented. Use the scheduling module to define sessions, times and rooms and refine your conference program.

With some contributions you may find a Star (and other icons) in the Points column: These stars stand for the number of reviewers recommending the submissions for the "Best Paper Award".