Attention: These are just some general hints on how to use the ConfTool system. Please consider the guidelines of the organizers of your event, as they might prefer a different process.

General

The ConfTool system allows to submit and review conference contributions. It is usually also used for participant registration. You have to obtain a user account to use any facilities of the system.

As a reviewer or member of the program committee (PC member) you will usually get an invitation e-mail with your login details. The conference organizers will setup the basic account data for you and your user role. Please use this account for all further accesses to the ConfTool system.

Log in to ConfTool

After having received your account data, please go to the main ConfTool page and log in with your user name and password under "Registered Users". If you have lost either, it can be obtained through the links right of the login text fields.

After first login, please select "Personal Data / User Data" to update your personal account details. Please use this opportunity to enter a new password, as you (probably) got the initial password by e-mail. Click "Submit User Data" to save your changes.

Depending on the phase of the submission, review and registration process, you will have different options after logging in. If you plan to submit a contribution, please use this account for your submissions as well, as it simplifies to detect conflicts of interest.

For all subsequent operations you have to be logged in.

Select Priority Topics

As reviewer or member of the program committee, you have usually requested to state your areas of expertise. Please use the link "Select Priority Topics" from the overview page to select your main topics of interest. This information will help the conference chairs to assign contribution matching your interests. It is therefore important for the quality of the review process.

Multiple priority topics can be selected.

Bidding Phase

(Optional, pro version only.)

After the submission deadline you will be contacted by the conference organizers and get the opportunity to "Bid for Contributions".

Please log in and select the according link from the overview page. You see a list of all submitted contributions of the conference (or your according conference track). Here you can select submissions you would favor to review and state what submissions are probably not covered well by your areas of expertise.

Please also use this function to state personal "conflicts of interest", i.e., mark those contributions you cannot review objectively (e.g. you were involved in the research or are affiliated to the authors).

It is recommended to take part in the bidding process, as it strongly increases the chance that papers will be assigned for review to you, that match your interests. Please consider that you usually cannot refuse a submission assigned for review afterwards.

Entering Reviews

Based on the reviewers' fields of interest and their biddings, the chairs will assign submisions to the reviewers. After the assignment they will send an e-mail with details on and deadlines of the review process.

To access the assigned contributions, please log in to the ConfTool system and select the "Edit Reviews" option. Here you can access the abstracts of the contributions and download the manuscripts.

After reviewing the papers, please use the Web browser to fill in the review form. There are categories to score the contribution. The weights of these categories are shown for your convenience. You may use the print option of ConfTool and your Web browser to print out abstracts and review forms. Please note that different submission types (e.g. papers vs. posters) may have different review criterias and forms.

Please save your review in time, since there is a session timeout (usually 2 hours), after which unsaved modifications will be lost. You can change update your review at any time before the deadline.

Reviews will not be made visible to authors until the review process is finished and the final acceptance status has been decided based on your evaluations.

Program Committee Online Forum

ConfTool Pro also offers an online forum to discuss the contributions and the review results. This forum will usually be made available after the review process. You can leave comments on all contributions and reviews that are still undecided, as they for instance got ambiguous ratings by different experts.

Register for Conference Participation

Reviewers and PC members are expected to attend the conference. Please use your exisiting ConfTool account to register for conference participation as soon as the registration process as been started.