Topic: Saving, sending and printing of invoices  (Read 41847 times)

As an administrator sometimes participants contact me because they don't know how to print their invoices or they need their invoice as a file for the records.
Other participants need a slightly modified invoice.

What can we do to help them?

There are several options depending on the amount of invoices, file format, and transmission method:

  • In case you need to print or save a single invoice please go to
    Overview => User and Participant Management => List of All Registrations for Participation
    Go to the participant's record and click on the date in row “Total Amount – Invoice” (see Image 1),  the required invoice will be displayed with the command "Print Page(s)” at the top of the page (Image 2). Please use the dialogue box of the browser to choose a printer.
  • If you want to create a PDF file from the invoice, please also use the print function from your browser and a PDF printer driver (see below).
  • If the participant needs a modified version of the invoice please click on the download icon in the right top corner instead (see Image 2) and save the file to your local hard drive. You can now edit the file in MS Word and then print it or send the participant a PDF document.
  • If you need to print all invoices please go to
    Overview => User and Participant Management => Bulk Printing of Invoices
  • Furthermore you have the option to provide the link where the invoice is available to the participant without login.  Please go to
    Overview => User and Participant Management => List of All Registrations for Participation
    Access the registration details of the participant and then copy the link address of the “Direct Link to Invoice and Registration Confirmation” (see Image 3) and send this address to the participant.

An instruction about the creation of PDF files is available at
http://www.conftool.net/en/user_documentation/creating_pdf.html